Minutes of Letcombe Cricket Club AGM Held in the Clubhouse on 22 Jan 2008 at 20.00hrs

 

Present:


Luke Jones, Conor Jones, Simon Pittard, Ben Griffin, Chris Andrews, Laurence Gardiner, Paul Bryan, Ken Trotter, Richard Taylor, Neil Hall, Rob Jones.


1. Opening remarks.


In welcoming everyone to the meeting, the Chairman passed on Glyn Oliver’s apologies for being unable to attend.


2. Apologies


Glyn Oliver, Joe Benson, Stewart Williams, Geoff Stokell, Martin Key, Dave Bowden, Andy Broadbent


3. Minutes of the last meeting.


The minutes of the 2007 AGM held on 22nd Jan 2007 had been distributed electronically.


4. Matters arising from the minutes


There had been no corrections or matters arising and the minutes were approved.


5. Presidents Report.


6. Chairmans Report.


7. Treasurers Report.


Financially a profitable year with the bank balance having increased by £1,700 over the year. Chris has opened a deposit account in order to gain some interest.

There were unanimous thanks to Chris for an excellent job.


8. Election of Officers.


The following officers were proposed, seconded and duly elected.


 

Position

Name

Proposed

Seconded

 

 

 

 

President

Glyn Oliver

 

 

Chairman

Ken Trotter

Simon Pittard

Richard Taylor

Vice Chairman

Paul Bryan

Laurence Gardiner

Neil Hall

Secretary

Richard Taylor

Ben Griffin

Laurence Gardiner

Treasurer

Chris Andrews

Richard Taylor

Laurence Gardiner

Fixture Secretary

Laurence Gardiner

Simon Pittard

Rob Jones

Saturday Capt

Richard Taylor

Ben Griffin

Paul Bryan

Saturday Vice Capt

Pat Bryan

Richard Taylor

Paul Bryan

Sunday Capt

Neil Hall

Richard Taylor

Simon Pittard

Sunday Vice Capt

Martin Key

Ben Griffin

Laurence Gardiner

Midweek Captain

Rob Jones

Paul Bryan

Neil Hall

Committee:


The above plus Simon Pittard


9. Cricket Club representative on the Recreation Committee


Ken Trotter was proposed by Laurence Gardiner, seconded by Paul Bryan


10. Match Fees


Agreed by all that they were to be kept the same. It was commented by Neil Hall and others that the Saturday income from teas was significantly less than the Sunday income from teas. This was attributed in part to the additional expenses for a Saturday, but also because Match Fees were not always collected as they should be.

After a short discussion on this, Ben Griffin agreed to be responsible for collecting the Saturday Match Fees.


 

Sat (h)

Sat (a )

Sun (h)

Sun (a)

Sun (a ) if you played on Sat

Mid week

Seniors

£5 + tea

£7

£3 + tea

£5

£3

£2

Juniors/FTE

£2 + tea

£4

£1 + tea

£2

£1

£1

11. Annual Cricket Subscription.


The meeting considered the current level of subscription should remain the same. The standing order scheme painlessly ensures subs are paid and at £4.00 a month is cheaper than paying a lump sum.


The following subscriptions were agreed:


Seniors

£50

Juniors

£10

Set a game threshold of 5 games after which you need to pay your Annual Cricket Subscription.


12. Any Other Business


(a) Youth Cricket

Ken was concerned that with some of the youngsters getting a bit older, they were ready for 11-a-side cricket. The problem with this was that we may struggle to get out 11 players regularly and that it could also put off the younger players. After discussions on this, it was agreed to keep the format the same as previous years – 8-a-side. Ken thanked Joe, Bommer & Gary for helping out last year.


(b) New Pavilion

We will struggle between the football & cricket clubs to raise the funds required to see this through. We may well have to abandon the project, and instead look at targeting any improvements that can be made to the existing Clubhouse. This could include rebuilding at the front of the Clubhouse where it is just timber-clad, and has recently been broken into by bashing a hole in the wall next to the front door.


(c) Fundraising

We should use the Presidents v Chairmans Match to raise funds. This is planned for Sunday 24th August. We could put a marquee up for the evening and have a party of some description. This needs to have someone take ownership of it, and turn the idea into reality for it to work.


(d) Saturday umpiring

We need to replace Geoff, as he has regrettably decided that he is unable to umpire this year. Ken is to arrange a “thank you” for Geoff.


(e) Nets

Indoor – Ben Griffin will book these for approx 5 weeks before the first Sunday match.

Outdoor – Ken has new netting. All agreed the net session should be much more structured. Ben will identify how much a new mobile outdoor net will cost. Simon Pittard will identify how much a bowling machine will cost to purchase. Richard will find out whether King Alfreds School have a bowling machine that could be loaned/hired/used.


(f) New Players

New players are required for the coming season – specifically on Saturdays. Richard/Ken to do an article for the local newspaper.


(g) Painting Sightscreens

Rob Jones confirmed that the Jones Family would be paining the sightscreens again this year. All were appreciative of this.


Meeting closed at 21:50.